UMBRA International
Executive Assistant Responsibilities:
– Complex diary management, including planning and scheduling meetings and managing time to best effect.
– Organising travel itineraries; flights, transfers, accommodation, etc.
– Inbox management for the founder, prioritising relevant emails and responding where appropriate in a timely manner.
– Acting as gatekeeper/point of contact for the Founder and being his eyes and ears.
– Preparing internal and external reports and documentation as needed.
– Building and nurturing relationships with stakeholders, clients, and key contacts via email and phone.
– Helping to write and compose content on behalf of the founder for community newsletters and across social media.
– Assisting with events (including organising logistics, people management, travelling to and attending events to help oversee and act as a representative of the founder and the business, and troubleshooting on the day).
– Sorting and managing all expenses and supplier invoices.
– Assisting with business operations and implementing administrative systems and processes.
Private PA tasks:
– Booking personal appointments.
– Sourcing gifts for friends and family.
– Booking personal travel.
– Assisting with management of private property.
– Handling household bills, car MOTs and services, property insurance renewals, etc.
– Being on top of important annual calendar dates (e.g. birthdays, anniversaries, etc).
– Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc).
– Ad hoc errands.
Salary
– £60K – £65K annual salary
– 28 days holiday a year including bank holidays
– Working hours 0930 – 1730/1800 Mon – Fri
– Occasional out of hours work
– Currently remote working with 1 day a week in person – South Kensington/London